Who we are
Your Bali Event Shouldn’t Feel Like Work
One woman built a company to solve the problem she saw everywhere: destination event planning is broken. Here’s how we fixed it.
17+
Years of experience
10K
Happy customers
130+
Awards
Tagline
Why Planning a Bali Event Feels Impossible
You’ve probably already discovered the problem.
You contact a Bali event planner. They send you gorgeous photos and a price quote for the event day. Great.
Then you ask: “What about hotels for our guests? Airport pickups? What should people do for three days in Bali?”
They say: “Oh, we don’t handle that. Here’s a travel agency contact.”
So now you’re coordinating:
- Event planner (handling ceremony/reception)
- Travel agency (handling accommodations)
- Transport company (handling airport transfers)
- Tour operators (handling activities)
- All in different time zones
- All speaking different languages
- All pointing fingers when something goes wrong
You’re not planning an event anymore. You’re managing vendors.
This is exhausting. And you haven’t even left home yet.
There has to be a better way, right?
There is.
Our process
What If One Team Handled Everything?
In 2008, Veronica Virgawati had the same thought.
After years coordinating complex operations at Westin Marriott—managing banquets, events, guest experiences—she moved to Bali and saw the chaos firsthand.
Couples juggling five vendors. Corporate clients stressed about logistics. Beautiful events undermined by transportation disasters and miscommunication.
She knew it didn’t have to be this way.
So she started Imagine Bali with one simple premise:
One team should manage your event AND your guest experience. Everything. No gaps.
17 years later, that’s exactly what we do.
But it took time to build it right.
Our process
Why It Took 17 Years to Perfect
Veronica didn’t start with a big team or investor funding. She started with expertise, determination, and a Rolodex of vendor relationships.
1
Year 1-3: Proving the Concept
Every event was personal. Every detail mattered.
She coordinated everything herself—venue negotiations, vendor management, guest logistics, crisis management at 2am.
Word spread slowly. A couple would rave to their friends. A corporate client would return the next year.
2
Year 4-8: Building the Reputation
Her background managing large-scale operations paid off. She understood:
→ How to maintain standards under pressure
→ How to communicate across cultures and languages (fluent Indonesian and English) → How to build vendor relationships based on trust
→ How to solve problems invisibly Government agencies started noticing.
“Who is this planner who actually delivers what she promises?
3
Year 9-15: The Breakthrough
Indonesia’s government approached her:
ASEAN Forums. Ministerial conferences.
Eventually—the G20 Summit in 2022.
When your country hosts world leaders, you call the person who doesn’t fail.
Fortune 500 brands followed: Coca-Cola, Nestlé, Diageo, Guinness.
They needed someone who could execute at scale with zero room for error.
4
2025: Completing the Vision
Formalized CANA Travel partnership
One integrated team: Event planning + Complete travel coordination
“No other company in Bali offers this. Because no one else spent 17 years building it.”
WHAT THIS MEANS FOR YOU
Here’s What You Get
When you hire Imagine Bali, you don’t get an event planner. You get a complete solution:
One Conversation. One Proposal. One Team.
You tell us your vision. We handle:
✓ Event design and coordination
✓ Venue and vendor management
✓ Guest accommodations across Bali ✓ Airport transfers and transportation ✓ Multi-day itineraries and activities
✓ Legal documentation (if needed)
✓ Day-of execution with military precision
✓ 24/7 support from inquiry to departure
One Point of Contact. Complete Accountability
Your guest’s flight is delayed? We adjust transportation AND event timing. Dietary restriction? We inform hotel AND caterer. Problem at 3am? We solve it. You sleep.
The Expertise Governments Trust, Applied to Your Event.
The same precision we brought to G20 Summit coordination serves your 50-person wedding or 200-person corporate retreat. Presidential-level planning. Personal-level care.
17 Years of Bali Relationships Working for You
– Venue access others can’t get
– Vendor pricing others don’t receive – Government connections for impossible permits
– Crisis management from someone who’s seen everything
– Cultural knowledge for authentic Balinese experiences
You Show Up. Everything Works. You Actually Enjoy It
That’s the promise Veronica made in 2008. That’s what 500+ flawless events proves. That’s what you get.
Who this is for
Is Imagine Bali Right for You?
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We’re the right choice if you:
✓ Want someone else to handle the complexity (you focus on celebrating)
✓ Value experience over cheap pricing (we’re not the cheapest, we’re the best value)
✓ Need transparency in pricing and communication (no games, no surprises)
✓ Want one team managing event AND travel (no coordination gaps)
✓ Expect professional execution, not amateur hour
✓ Are planning from abroad and need local expertise you can trust
We’re probably NOT right if you:
✗ Want the absolute cheapest option (quality costs money)
✗ Enjoy micromanaging every detail yourself (we take ownership)
✗ Don’t value communication and responsiveness
✗ Want cookie-cutter templates instead of customized planning
✗ Are looking for a “day-of coordinator” only (we do complete planning)
Still reading?
Good. That means you value what we value: professionalism, transparency, accountability, results.
Let’s talk.
Don’t Take Our Word for It
Emily & David,
New York, USA
75-guest villa wedding | September 2023
Regional Director, Asia-Pacific
Fortune 500 Consumer Brand
4 events | 2020-2024
Senior Official Ministry of Tourism
Republic of Indonesia Multi-year partnership | 2019-present
Why choose us
Benefits of Choosing Wellbeing
Write a clear concise description of the product or services you offer.
2008
Year founded (Veronica’s solo leap)
500+
Events delivered (and counting)
30+
Countries served (international clients)
350+
Destination weddings coordinated
0
Failed events (17-year perfect record)
2000
Largest event size (G20 Summit)
20
Smallest event size (intimate elopements)
100%
Client satisfaction rate
24/7
Support availability
48
Hours to proposal (from inquiry)
2
Languages fluent (Indonesian, English)
1
Founder’s unwavering commitment
17
Years building relationships you benefit from
2025
CANA partnership completed the vision
4
Fortune 500 brands trust us repeatedly
5
ASEAN Forums coordinated (2019-2024)
∞
Standards we refuse to compromise
Our team
Meet the Women Who Run This
– Founder/Lead Planner photo + bio – Key team members (event coordinators, travel specialists) – Credentials: Bali Wedding Association membership, government partnerships, etc.
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Veronica Virgawati
Founder & Lead Event Strategist
Background: Banquet & Events Manager at Westin Marriott Surabaya, Villa Manager in Bali
Founded Imagine Bali in 2008 after watching too many couples and corporations struggle with fragmented vendor coordination.
What she brought: Operations expertise. Bilingual fluency (Indonesian/English). Cultural bridge between international expectations and Bali realities. Obsessive attention to detail.
What she built: Bali’s only integrated event planning + destination management solution. 500+ flawless events. Government and Fortune 500 trust.
Veronica focuses on: Client relationships, strategic planning, high-level vendor negotiations, government liaison, and ensuring every event reflects her uncompromising standards.
Why clients love her: “Veronica genuinely cares whether your event succeeds. She takes ownership like it’s her own celebration. You feel her personal commitment in every decision.”
17 years later, still personally involved in every client relationship.
Languages: Indonesian (native), English (fluent)
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Camelia Putri
Operations Manager & Lead Event Coordinator
Operations Manager & Lead Event Coordinator
For the past 8 years, Camelia has been Veronica’s right hand—the person who turns vision into reality.
While Veronica strategizes, Camelia executes.
She’s the one:
→ Walking venues at sunrise to ensure every detail is perfect
→ Negotiating with vendors in person, building relationships through trust
→ Transforming empty spaces into breathtaking landscapes
→ Solving real-time problems on event day (invisibly, so you never know they occurred)
→ Managing the ground operations that make flawless execution possible
Her expertise:
Vendor coordination and quality control
Event design and landscape creation
On-site logistics management
Timeline execution and flow management
Crisis prevention and problem-solving
Detail obsession (she sees what others miss)
Camelia has personally coordinated 200+ weddings and corporate events. Clients describe her as “incredibly organized,” “tireless,” and “the person who makes magic happen behind the scenes.”
She’s fluent in Indonesian and English, bridging communication between international clients and local Bali vendors seamlessly.
If Veronica is the strategist, Camelia is the operator. Together, they’re the reason nothing falls through the cracks.
Years with Imagine Bali: 8 years
Languages: Indonesian, English
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How Veronica & Camelia Work Together
Think of it this way:
Veronica
- Understands your vision and objectives
- Designs the overall event experience
- Manages high-level vendor relationships
- Oversees quality and standards
- Your primary point of contact
Camelia
- Turns Veronica’s vision into tangible reality
- Handles day-to-day vendor coordination
- Manages on-site logistics and setup
- Solves problems in real-time
- Ensures every detail is perfect
Together
- Daily communication about your event
- Shared knowledge (nothing falls through the cracks)
- Complementary strengths (strategy + execution)
- 25+ combined years of experience
- One goal: your complete satisfaction
You get the wisdom of 17 years AND the energy of hands-on execution. That’s the Imagine Bali advantage.
Get started
Schedule Your Free Consultation
Talk to Veronica’s team about your event. Get honest answers, transparent pricing, real timeline. No obligation, no pressure, no sales games.
What you’ll get: ✓ 30-60 minute consultation
✓ Initial recommendations
✓ Transparent budget discussion
✓ Custom proposal within 48 hours
✓ Time to think
What you won’t get:
✗ High-pressure sales tactics
✗ Vague “contact us for pricing”
✗ Cookie-cutter templates
✗ Rushed decisions
We’ve been doing this 17 years. We’re not desperate for your business—but we’d love to earn it. Let’s talk.
